Senior Executive Assistant
Company: TheraTree LLC
Location: Owensboro
Posted on: January 27, 2023
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Job Description:
Description: Who we are:TheraTree is a pediatric therapy
practice in Western Kentucky who is committed to growing minds,
bodies, and spirits through Occupational Therapy, Speech Therapy,
Physical Therapy, Behavioral Therapy, and Mental Health Therapy.
We're out to create thriving children who's voices are heard,
bodies that move, they are independent experiencing a life they
love, and are in turn an inspiration for what is possible in
life.Senior Executive Specialist Purpose:To facilitate the CEO's
capacity to generate a community in alignment with the company's
purpose such that this community is organized in a legal, solvent,
expanding therapy practice where all members produce their products
in high quality and quantity thus fulfilling families and children
accessing happy, healthy, well-balanced lives.Valuable Final
Product:A CEO who is so incredibly efficient and freed up can
produce a viable, expanding well managed, and productive therapy
practiceSkills & Qualities of Senior Executive AssistantConfident &
outgoingEnthusiastic and empowered in lifeDemonstrates consistent
work behaviorsAttention to detailsEffective and efficient problem
solverExcellent attendance and punctualityDemonstrates safe
behaviors and responds with the correct level of urgencyFlexible
with and adapts quickly to changes at a moment's noticeExhibits
responsibility and professionalismMaintains excellent ethics and
integrityThrives in an intense, fast-paced environmentPersonally
aligned with the company's missionAble to professionally represent
the company to the communityExcellent writing, editing,
grammatical, organizational, and research skillsDemonstrates
respect for diversity and inclusionExcellent organization skillsCan
prioritize tasks and manage the time accordinglyDriven to meet
goals/targetsFollows through on all programs, projects, and
tasksDesire to learn and advance skill setTakes responsibility for
professional competenceMaximizes all learning experiencesShares
knowledge with others in divisionsExtremely savvy with all
technology including the following:Social media platformsObjective
Management SuiteEMR Statistics and InsightsPrograms such as email,
word, excel, PowerPointPrezi PresentationsDuties & Responsibilities
of Senior Executive AssistantResponsible for providing
comprehensive support to the CEOReports directly and only to the
CEOWorks directly with senior-level staff and HRMaintains an
excellent understanding of the roles and responsibilities
of:CEOMembers of the Executive Council directly overseen by the
CEOMembers of the Advisory Council directly overseen by the
Executive CouncilAll posts in the organizationMeets the wants and
needs of the CEOAware of CEO's wants and needsUnderstands CEO's
personal and professional prioritiesAnticipates CEO's needs in
advanceReadily available for any task needed completing by the
CEOConserves CEO's time by reading, researching, collecting and
analyzing information as neededIncorporates leadership skills into
daily activitiesFacilitates the mission and vision of the
companyFlexible in work schedule and travelLeads by example by
attaining ladder levelsStrategic IntegrityWrites Administrative
Scale as directed by CEOAssigns and meets deadlines for programs,
projects, and tasksUnderstands, follows, and enforces all Policies
and ProceduresWrites and submits policies, procedures, and hats for
approval to the CEOUnderstand Company StatisticsCreates
spreadsheetsEnforces daily, weekly, monthly, and annual targets to
ensure annual goals are metStatistics are entered timely,
accurately, and completelyUnderstands all the products and
sub-products of every post in the organizationMaximizes
Productivity through statistical trackingEstablishes a reality of
production levels with staff by communicating targets, goals, and
progressEnsure weekly conditional formulas are established by
managementReviews battle plan in advance of meetingEnsure
executives correctly apply working conditions and formulas to
divisions/posts to increase statisticsActivity coordinates a plan
for stats through executivesCoordinates resources on behalf of the
CEO such that Executive team is:Well-educated on their hat and how
their role affects the function of the companyEasily managed due to
being effective directors and clearly definedMotivated and striving
for maximum professional knowledgeOrganizes performance reviews for
ExecutivesOrganizes meetingsReviews CEO's personal and work
schedulesSchedule meetings on the EMR schedule such as Executive
and Advisory Council MeetingsBriefs CEO on meeting information and
topics ahead of time with recommended strategiesManages CEO's
timeEnsures the CEO is always on timeCompletes follow-ups and
confirms meetings of CEO's to prevent no showsScreens for double
bookings and schedule errorsHandles CEO's personal tasks such that
their time and production is maximizedPlacing orders (Ex. coffee,
meal delivery, groceries, retail etc)Makes personal appointments
(Ex. doctor appointments, dinner reservations, personal trips
etc)Personal, family, and holiday arrangementsSchedules repairs and
transportation for auto and/or home servicesCoordinates
TravelConstantly aware of the CEO's travel plansUnderstanding
annual conferences and events including but not limited to: AOTA
Conference, Peds-a-palooza, ISIC Symposium and othersIs aware of
and tracks registration dates and schedulesSeeks and applies
discountsRequests availability information and confirms before
booking travelRegisters for events and conferences on behalf of
CEOBooks hotel, flights, car rentals, ground transportation, and
restaurant reservations on behalf of CEOUses the correct credit
card to maximize benefit pointsCreates detailed travel itineraries
that allow for adequate time to travelTravel apps are utilized for
tickets with photo back-upWilling to travel with the CEO in order
to assist with eventsEnsures CEO's basic needs are met at all
timesOrganizes fun activities and runs errandsCEO's CommunicationIs
the primary point of contact for all communication with the
CEOExtremely quick and responsive to all communicationUses
discretion, confidentiality, and good judgment to handle C-Level
mattersDetermines appropriate course of action, referral, or
response reflecting CEO's style and organization policyMaintains
CEO's image in the highest professional lightManagement
communication through:Filtering and screening communicationResponds
to communication on behalf of the CEOProofreads for grammar and
errorsManagesEmailsText MessagesPhone CallsSocial MediaCompany-wide
memosCreates, designs, and prepares professional and engaging
digital and printed communicationInformation is:Clear, easy to
read, to the pointError-freeIncludes references in correct
formatContributes to CEO's Public RelationsCommunicates one
consistent message is going out for the companyAbility to start and
foster relationships with others directly and in pursuant to CEOs
dutiesMakes appearances at events and networks with excellent
PRManages CEO's contactsMemorizes key people, faces, facts, and
feeds information to CEO + others to improve PRListens for
opportunitiesCollaborates efficiently with others to produce a
high-quality product in a quick time frameCEO's records kept and
supplies maintained:Writes down information as dictated by CEO and
impliedOrganizes informationSubmit information to staff, public
members, and/or instituteKeeps expense reports and receipts and
submits to bookkeepingWhat you'll love about us....Our Investment
in YouStable Base payWe help you plan, track, and achieve
bonusesHealth BenefitsRetirement PlansPaid Time OffPaid Continued
EducationWe Grow Your Skill SetPaid Management TrainingMentorships
AvailableEducational Data-basedOpportunities To ShineLeadership
Bonuses reward your investment in othersOpportunities to mentor and
educate others and be rewardedGive back with us through community
engagementRequirements:PI201082146
Keywords: TheraTree LLC, Owensboro , Senior Executive Assistant, Other , Owensboro, Kentucky
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