Senior Executive Assistant

Company: TheraTree LLC
Location: Owensboro
Posted on: January 27, 2023

Job Description:

Description: Who we are:TheraTree is a pediatric therapy practice in Western Kentucky who is committed to growing minds, bodies, and spirits through Occupational Therapy, Speech Therapy, Physical Therapy, Behavioral Therapy, and Mental Health Therapy. We're out to create thriving children who's voices are heard, bodies that move, they are independent experiencing a life they love, and are in turn an inspiration for what is possible in life.Senior Executive Specialist Purpose:To facilitate the CEO's capacity to generate a community in alignment with the company's purpose such that this community is organized in a legal, solvent, expanding therapy practice where all members produce their products in high quality and quantity thus fulfilling families and children accessing happy, healthy, well-balanced lives.Valuable Final Product:A CEO who is so incredibly efficient and freed up can produce a viable, expanding well managed, and productive therapy practiceSkills & Qualities of Senior Executive AssistantConfident & outgoingEnthusiastic and empowered in lifeDemonstrates consistent work behaviorsAttention to detailsEffective and efficient problem solverExcellent attendance and punctualityDemonstrates safe behaviors and responds with the correct level of urgencyFlexible with and adapts quickly to changes at a moment's noticeExhibits responsibility and professionalismMaintains excellent ethics and integrityThrives in an intense, fast-paced environmentPersonally aligned with the company's missionAble to professionally represent the company to the communityExcellent writing, editing, grammatical, organizational, and research skillsDemonstrates respect for diversity and inclusionExcellent organization skillsCan prioritize tasks and manage the time accordinglyDriven to meet goals/targetsFollows through on all programs, projects, and tasksDesire to learn and advance skill setTakes responsibility for professional competenceMaximizes all learning experiencesShares knowledge with others in divisionsExtremely savvy with all technology including the following:Social media platformsObjective Management SuiteEMR Statistics and InsightsPrograms such as email, word, excel, PowerPointPrezi PresentationsDuties & Responsibilities of Senior Executive AssistantResponsible for providing comprehensive support to the CEOReports directly and only to the CEOWorks directly with senior-level staff and HRMaintains an excellent understanding of the roles and responsibilities of:CEOMembers of the Executive Council directly overseen by the CEOMembers of the Advisory Council directly overseen by the Executive CouncilAll posts in the organizationMeets the wants and needs of the CEOAware of CEO's wants and needsUnderstands CEO's personal and professional prioritiesAnticipates CEO's needs in advanceReadily available for any task needed completing by the CEOConserves CEO's time by reading, researching, collecting and analyzing information as neededIncorporates leadership skills into daily activitiesFacilitates the mission and vision of the companyFlexible in work schedule and travelLeads by example by attaining ladder levelsStrategic IntegrityWrites Administrative Scale as directed by CEOAssigns and meets deadlines for programs, projects, and tasksUnderstands, follows, and enforces all Policies and ProceduresWrites and submits policies, procedures, and hats for approval to the CEOUnderstand Company StatisticsCreates spreadsheetsEnforces daily, weekly, monthly, and annual targets to ensure annual goals are metStatistics are entered timely, accurately, and completelyUnderstands all the products and sub-products of every post in the organizationMaximizes Productivity through statistical trackingEstablishes a reality of production levels with staff by communicating targets, goals, and progressEnsure weekly conditional formulas are established by managementReviews battle plan in advance of meetingEnsure executives correctly apply working conditions and formulas to divisions/posts to increase statisticsActivity coordinates a plan for stats through executivesCoordinates resources on behalf of the CEO such that Executive team is:Well-educated on their hat and how their role affects the function of the companyEasily managed due to being effective directors and clearly definedMotivated and striving for maximum professional knowledgeOrganizes performance reviews for ExecutivesOrganizes meetingsReviews CEO's personal and work schedulesSchedule meetings on the EMR schedule such as Executive and Advisory Council MeetingsBriefs CEO on meeting information and topics ahead of time with recommended strategiesManages CEO's timeEnsures the CEO is always on timeCompletes follow-ups and confirms meetings of CEO's to prevent no showsScreens for double bookings and schedule errorsHandles CEO's personal tasks such that their time and production is maximizedPlacing orders (Ex. coffee, meal delivery, groceries, retail etc)Makes personal appointments (Ex. doctor appointments, dinner reservations, personal trips etc)Personal, family, and holiday arrangementsSchedules repairs and transportation for auto and/or home servicesCoordinates TravelConstantly aware of the CEO's travel plansUnderstanding annual conferences and events including but not limited to: AOTA Conference, Peds-a-palooza, ISIC Symposium and othersIs aware of and tracks registration dates and schedulesSeeks and applies discountsRequests availability information and confirms before booking travelRegisters for events and conferences on behalf of CEOBooks hotel, flights, car rentals, ground transportation, and restaurant reservations on behalf of CEOUses the correct credit card to maximize benefit pointsCreates detailed travel itineraries that allow for adequate time to travelTravel apps are utilized for tickets with photo back-upWilling to travel with the CEO in order to assist with eventsEnsures CEO's basic needs are met at all timesOrganizes fun activities and runs errandsCEO's CommunicationIs the primary point of contact for all communication with the CEOExtremely quick and responsive to all communicationUses discretion, confidentiality, and good judgment to handle C-Level mattersDetermines appropriate course of action, referral, or response reflecting CEO's style and organization policyMaintains CEO's image in the highest professional lightManagement communication through:Filtering and screening communicationResponds to communication on behalf of the CEOProofreads for grammar and errorsManagesEmailsText MessagesPhone CallsSocial MediaCompany-wide memosCreates, designs, and prepares professional and engaging digital and printed communicationInformation is:Clear, easy to read, to the pointError-freeIncludes references in correct formatContributes to CEO's Public RelationsCommunicates one consistent message is going out for the companyAbility to start and foster relationships with others directly and in pursuant to CEOs dutiesMakes appearances at events and networks with excellent PRManages CEO's contactsMemorizes key people, faces, facts, and feeds information to CEO + others to improve PRListens for opportunitiesCollaborates efficiently with others to produce a high-quality product in a quick time frameCEO's records kept and supplies maintained:Writes down information as dictated by CEO and impliedOrganizes informationSubmit information to staff, public members, and/or instituteKeeps expense reports and receipts and submits to bookkeepingWhat you'll love about us....Our Investment in YouStable Base payWe help you plan, track, and achieve bonusesHealth BenefitsRetirement PlansPaid Time OffPaid Continued EducationWe Grow Your Skill SetPaid Management TrainingMentorships AvailableEducational Data-basedOpportunities To ShineLeadership Bonuses reward your investment in othersOpportunities to mentor and educate others and be rewardedGive back with us through community engagementRequirements:PI201082146

Keywords: TheraTree LLC, Owensboro , Senior Executive Assistant, Other , Owensboro, Kentucky