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Senior Executive Assistant

Company: TheraTree LLC
Location: Owensboro
Posted on: January 21, 2023

Job Description:

Description:
Who we are:TheraTree is a pediatric therapy practice in Western Kentucky who is committed to growing minds, bodies, and spirits through Occupational Therapy, Speech Therapy, Physical Therapy, Behavioral Therapy, and Mental Health Therapy. We're out to create thriving children who's voices are heard, bodies that move, they are independent experiencing a life they love, and are in turn an inspiration for what is possible in life.Senior Executive Specialist Purpose:To facilitate the CEO's capacity to generate a community in alignment with the company's purpose such that this community is organized in a legal, solvent, expanding therapy practice where all members produce their products in high quality and quantity thus fulfilling families and children accessing happy, healthy, well-balanced lives.Valuable Final Product:A CEO who is so incredibly efficient and freed up can produce a viable, expanding well managed, and productive therapy practiceSkills & Qualities of Senior Executive AssistantConfident & outgoingEnthusiastic and empowered in lifeDemonstrates consistent work behaviorsAttention to detailsEffective and efficient problem solverExcellent attendance and punctualityDemonstrates safe behaviors and responds with the correct level of urgencyFlexible with and adapts quickly to changes at a moment's noticeExhibits responsibility and professionalismMaintains excellent ethics and integrityThrives in an intense, fast-paced environmentPersonally aligned with the company's missionAble to professionally represent the company to the communityExcellent writing, editing, grammatical, organizational, and research skillsDemonstrates respect for diversity and inclusionExcellent organization skillsCan prioritize tasks and manage the time accordinglyDriven to meet goals/targetsFollows through on all programs, projects, and tasksDesire to learn and advance skill setTakes responsibility for professional competenceMaximizes all learning experiencesShares knowledge with others in divisionsExtremely savvy with all technology including the following:

  • Social media platforms
  • Objective Management Suite
  • EMR Statistics and Insights
  • Programs such as email, word, excel, PowerPoint
  • Prezi PresentationsDuties & Responsibilities of Senior Executive AssistantResponsible for providing comprehensive support to the CEOReports directly and only to the CEOWorks directly with senior-level staff and HRMaintains an excellent understanding of the roles and responsibilities of:
    • CEO
    • Members of the Executive Council directly overseen by the CEO
    • Members of the Advisory Council directly overseen by the Executive Council
    • All posts in the organizationMeets the wants and needs of the CEO
      • Aware of CEO's wants and needs
      • Understands CEO's personal and professional priorities
      • Anticipates CEO's needs in advance
      • Readily available for any task needed completing by the CEO
      • Conserves CEO's time by reading, researching, collecting and analyzing information as neededIncorporates leadership skills into daily activities
        • Facilitates the mission and vision of the company
        • Flexible in work schedule and travel
        • Leads by example by attaining ladder levelsStrategic Integrity
          • Writes Administrative Scale as directed by CEO
          • Assigns and meets deadlines for programs, projects, and tasks
          • Understands, follows, and enforces all Policies and Procedures
          • Writes and submits policies, procedures, and hats for approval to the CEO
          • Understand Company Statistics
          • Creates spreadsheets
          • Enforces daily, weekly, monthly, and annual targets to ensure annual goals are met
          • Statistics are entered timely, accurately, and completelyUnderstands all the products and sub-products of every post in the organizationMaximizes Productivity through statistical tracking
            • Establishes a reality of production levels with staff by communicating targets, goals, and progressEnsure weekly conditional formulas are established by management
              • Reviews battle plan in advance of meeting
              • Ensure executives correctly apply working conditions and formulas to divisions/posts to increase statistics
              • Activity coordinates a plan for stats through executivesCoordinates resources on behalf of the CEO such that Executive team is:
                • Well-educated on their hat and how their role affects the function of the company
                • Easily managed due to being effective directors and clearly defined
                • Motivated and striving for maximum professional knowledgeOrganizes performance reviews for ExecutivesOrganizes meetings
                  • Reviews CEO's personal and work schedules
                  • Schedule meetings on the EMR schedule such as Executive and Advisory Council Meetings
                  • Briefs CEO on meeting information and topics ahead of time with recommended strategiesManages CEO's time
                    • Ensures the CEO is always on time
                    • Completes follow-ups and confirms meetings of CEO's to prevent no shows
                    • Screens for double bookings and schedule errorsHandles CEO's personal tasks such that their time and production is maximized
                      • Placing orders (Ex. coffee, meal delivery, groceries, retail etc)
                      • Makes personal appointments (Ex. doctor appointments, dinner reservations, personal trips etc)
                      • Personal, family, and holiday arrangements
                      • Schedules repairs and transportation for auto and/or home servicesCoordinates Travel
                        • Constantly aware of the CEO's travel plans
                        • Understanding annual conferences and events including but not limited to: AOTA Conference, Peds-a-palooza, ISIC Symposium and others
                        • Is aware of and tracks registration dates and schedules
                        • Seeks and applies discounts
                        • Requests availability information and confirms before booking travel
                        • Registers for events and conferences on behalf of CEO
                        • Books hotel, flights, car rentals, ground transportation, and restaurant reservations on behalf of CEO
                        • Uses the correct credit card to maximize benefit points
                        • Creates detailed travel itineraries that allow for adequate time to travel
                        • Travel apps are utilized for tickets with photo back-up
                        • Willing to travel with the CEO in order to assist with events
                        • Ensures CEO's basic needs are met at all times
                        • Organizes fun activities and runs errandsCEO's Communication
                          • Is the primary point of contact for all communication with the CEO
                          • Extremely quick and responsive to all communication
                          • Uses discretion, confidentiality, and good judgment to handle C-Level matters
                          • Determines appropriate course of action, referral, or response reflecting CEO's style and organization policy
                          • Maintains CEO's image in the highest professional light
                          • Management communication through:
                          • Filtering and screening communication
                          • Responds to communication on behalf of the CEO
                          • Proofreads for grammar and errors
                          • Manages
                          • Emails
                          • Text Messages
                          • Phone Calls
                          • Social Media
                          • Company-wide memosCreates, designs, and prepares professional and engaging digital and printed communication
                            • Information is:
                            • Clear, easy to read, to the point
                            • Error-free
                            • Includes references in correct formatContributes to CEO's Public Relations
                              • Communicates one consistent message is going out for the company
                              • Ability to start and foster relationships with others directly and in pursuant to CEOs duties
                              • Makes appearances at events and networks with excellent PR
                              • Manages CEO's contacts
                              • Memorizes key people, faces, facts, and feeds information to CEO + others to improve PR
                              • Listens for opportunities
                              • Collaborates efficiently with others to produce a high-quality product in a quick time frameCEO's records kept and supplies maintained:
                                • Writes down information as dictated by CEO and implied
                                • Organizes information
                                • Submit information to staff, public members, and/or institute
                                • Keeps expense reports and receipts and submits to bookkeepingWhat you'll love about us....Our Investment in YouStable Base payWe help you plan, track, and achieve bonusesHealth BenefitsRetirement PlansPaid Time OffPaid Continued Education
                                  We Grow Your Skill SetPaid Management TrainingMentorships AvailableEducational Data-based
                                  Opportunities To ShineLeadership Bonuses reward your investment in othersOpportunities to mentor and educate others and be rewardedGive back with us through community engagement

                                  Requirements:





                                  PI201083906

Keywords: TheraTree LLC, Owensboro , Senior Executive Assistant, Other , Owensboro, Kentucky

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