Administrative Assistant II (Ministry Engagement and Support)

Company: Presbyterian Church USA
Location: Louisville
Posted on: May 1, 2025

Job Description:

OverviewThe national offices of the Presbyterian Church (U.S.A.), based in Louisville Kentucky, serve with mid-councils, congregations, worshiping communities, and partner organizations to carry forth the mission of Jesus Christ. Approximately 400 individuals, diverse in race, age, gender, sexual orientation, faith, skills, and more, come together as colleagues to work for a world where justice reigns, peace prevails, and God's love extends to all people. This community comprises the staff of national entities: the Interim Unified Agency, the Presbyterian Publishing Corporation, Presbyterian Women, and the Administrative Services Group.Position Purpose: To provide detailed and administrative support to the Director, Ministry Engagement & Support (MES), and the overall work of MES. The role will work hybrid in Louisville, Kentucky.Roles and Responsibilities:

• Coordinate administrative logistical tasks related to the director's office including communications with the MES team
• Responsible for scheduling, maintaining, and managing calendars, travel arrangements and related meetings
• Coordinate details of visits to congregations and mid-councils.
• Work closely with MES and its various teams and employees
• Receive, channel, or respond to incoming communications from internal and external stakeholders as directed/needed by the department Director
• Coordinate production of MES collateral materials
• Data entry into Raiser's Edge, mail merges, and providing information to people traveling to congregations and mid-councils
• Maintain and update flow charts that show communication with a variety of constituencies and stakeholders
• Work with staff/ team members to process vouchers and related office expenses, travel reimbursements, and other mailings as requested/ directed by the MES Director
• Customer service to individual donors and/or other constituent groups who have questions about giving or requesting follow-up information
• Handle requests for mailing of resources from a variety of PCUSA stakeholders and constituencies.
• Other duties as assigned.Essential Position Requirements:

• High School Diploma required. Associate degree and or Bachelors degree in a related field preferred.
• Three to five years of experience in an administrative role or equivalent combination of education training and experience.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Ability to work independently.Helpful Skills:
  • Have a deep understanding and commitment to cultural and racial ethnic inclusiveness. Values diverse groups, ethnicity, genders, communities, cultural constituencies and points of view. Able to relate well to people from all walks of life and of varying theological perspectives.
  • Ability to speak one or more languages other than English very helpful.Required Competencies:
    • Ability to interact and communicate collaboratively with individuals from different racial, ethnic, cultural, and theological backgrounds .
    • Works together in an inclusive community, invites input, shares ideas, and seeks the best ways to accomplish common goals.
    • Takes responsibility for actions and works with integrity, transparency.
    • Responds to being timely, helpful, enthusiastic, and mission centered.
    • Works with energy, intelligence, imagination, and compassion.
    • Understands and values differences in various cultures within the organization. Manages dynamics of cultural differences within a work group. Adapts to cultural diversity by continuously learning about differences and creates opportunities for staff to learn about one another.
    • This philosophy favors taking responsibility for one's actions. People who practice this approach claim their own mistakes, seek to make them right, and celebrate their wins while sharing credit with their colleagues.
    • Recognize the importance of rest and renewal and maintain an appropriate balance between work life and personal life by adapting to changing needs at work, taking time to pursue personal interests, seeking others' help and discernment when needed and responding appropriately when they are over committed or when faced with stressful or dynamic situations.Physical Requirements:
      • This is largely a sedentary position that may require occasional filing and lifting to 15 pounds. Requires the ability to see, hear, speak, type, write, walk, stand, bend and lift.
      • Sensory and physical requirements include the ability to communicate verbally in person and through technology.
      • Able to read and understand written materials.
      • Ability to communicate in a manner suitable to a church office environment.
      • This is a full-time position working a minimum of 3 days per week in the Presbyterian Center in Louisville, Kentucky.Additional Information/Benefits:We believe a balanced life, with time for work, leisure, and spiritual nurture, makes us healthier and more productive colleagues at the Presbyterian Center.The Presbyterian Church (U.S.A.) offers a competitive benefits package for eligible employees including Medical, Dental, Pension Plan, Short-Term and Long-Term Disability, Employee Assistance Program (EAP), Flexible Spending accounts, 403(b) Retirement Savings Plan, Vacation Days, Sick Days, and Paid Holidays.Our Commitment:Our faith in God inspires our commitment to the values of diversity, equity, inclusion, and belonging and is grounded in scripture, the Constitution of the Presbyterian Church (U.S.A.), and actions of the General Assembly of the Presbyterian Church (U.S.A.).Presbyterian Church (U.S.A.) is committed to being not only an Equal Employment Opportunity Employer as defined by the U.S. government, but with the inclusion of gender identity and sexual orientation as well.Candidates from Presbyterian communities in the global south and other historic Presbyterian Communities of Color, preferably with theological training and fluency in languages other than English, are encouraged to apply.
        
        
        
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Keywords: Presbyterian Church USA, Owensboro , Administrative Assistant II (Ministry Engagement and Support), Administration, Clerical , Louisville, Kentucky